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UN/EDIFACT
DRAFT RECOMMENDATION
Invoice message
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This message is available for formal trial for at least six months from the date of approval by UN/ECE/TRADE/WP.4.
Organisations are invited to trial this message. Comments on the results from the trial should be forwarded to their Rapporteur's Team Secretariat as soon as they are available. Based on the results of the trials, a UNSM may be issued.
The segments, composite data elements, data elements and codes for use in the trial of this message are contained in the Draft directory. However, this information may differ from that in the Standard directory (UNTDID), even for material having the same identifying tags.
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| Message Type: | INVOIC |
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| Version: | D |
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| Release: | 95B |
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| Contr. Agency: | UN |
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| Status: | 2 |
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| Revision: | 3 |
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| Date: | 95-07-07 |
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CONTENTS
Invoice message
- INTRODUCTION
- SCOPE
- Functional definition
- Field of application
- Principles
- REFERENCES
- TERMS AND DEFINITIONS
- MESSAGE DEFINITION
- Data segment clarification
- Header section
- Detail section
- Summary section
- Data segment index (alphabetical sequence)
- Message structure
- Segment table
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For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction
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This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
0. INTRODUCTION
This specification provides the definition of the Invoice message (INVOIC) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1. SCOPE
1.1. Functional Definition
A message claiming payment for goods or services supplied under conditions agreed between the seller and the buyer.
The United Nations Standard Invoice Message, with correct data qualification, serves also as the specification for Debit Note and Credit Note messages. Throughout this document, the reference to 'Invoice' may be interpreted as conveying the wider meaning of 'Invoice/Credit Note/Debit Note'.
1.2. Field of Application
The UN Standard Invoice Message may be applied for both national and international trade. It is based on universal commercial practice and is not dependent on the type of business or industry.
1.3. Principles
- A seller may invoice for one or more transactions
- An invoice may refer to goods, items or services related to one or more orders, delivery instructions, call-offs, etc.
- An invoice may contain references to payment terms
- An invoice for cross border transactions may contain additional information for customs and/or statistical purposes/services
- An invoice may contain transport details.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1. Data Segment Clarification
This section should be read in conjunction with the Branching Diagram and the Segment Table which indicate mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.
Free text information within the message should be avoided as this inhibits automatic processing.
4.1.1. Header section
Information to be provided in the Header section:
0010 | UNH, Message header
A service segment starting and uniquely identifying a message. The message type code for the Invoice message is INVOIC. Note: Invoice messages conforming to this document must contain the following data in segment UNH, composite S009:
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the invoice by means of its type and number and when necessary its function. 0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the invoice date. Examples of the use of this DTM segment is: "shipped on date" or "delivery date". The Date/time/period segment within other Segment groups should be used whenever the date/time/period requires to be logically related to another specified data item e.g. Payment due date is specified within the PAT Segment group. 0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole invoice. An example of the use of this segment is to specify the type of documentary credit used in the transaction. 0050 ALI, Additional information
A segment indicating special conditions related to the total invoice owing to origin, customs preference or other commercial factors. 0060 IMD, Item description
A segment providing a description common to all line items of the invoice. 0070 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0080 Segment Group 1: RFF-DTMA group of segments for giving references and where necessary, their dates, relating to the whole message, e.g. contract number, import/export license number, despatch advice number. 0090 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 0100 DTM, Date/time/period
A segment specifying the date/time related to the reference. A group of segments identifying the parties with associated information. 0120 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the invoice. Identification of the seller and buyer parties is mandatory for the invoice message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 0130 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 0140 FII, Financial institution information
A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties. 0150 Segment Group 3: RFF-DTMA group of segment for giving references only relevant to the specified party rather than the whole invoice. 0160 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 0170 DTM, Date/time/period
A segment specifying the date and/or time related to the reference. 0180 Segment Group 4: DOC-DTMA group of segments identifying the documentary requirements of the specified party. 0190 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. 0200 DTM, Date/time/period
A segment specifying the date and/or time of the document. 0210 Segment Group 5: CTA-COMA group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0220 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed. 0230 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment. 0240 Segment Group 6: TAX-MOA-LOCA group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 0250 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate or exemption, relating to the whole invoice e.g. Value Added Tax at the standard rate is applicable for all items. 0260 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee. 0270 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country tax. 0280 Segment Group 7: CUX-DTMA group of segments specifying the currencies and related dates/periods valid for the whole invoice. Currency data maybe omitted in national applications but will be required for international transactions. 0290 CUX, Currencies
A segment identifying the currencies required in the invoice e.g. the invoice currency. A rate of exchange may be given to convert a reference currency into a target currency. 0300 DTM, Date/time/period
A segment specifying the date/time/period related to the rate of exchange. A group of segments specifying the terms of payment applicable for the whole invoice. 0320 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis. 0330 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 0340 PCD, Percentage details
A segment specifying the discount, interest, penalty as well as instalment percentage. 0350 MOA, Monetary amount
A segment specifying amounts related to payment discount penalties or instalments. 0360 PAI, Payment instructions
To specify the instructions for payment. 0370 FII, Financial institution information
To identify an account and a related financial institution. 0380 Segment Group 9: TDT-SG10-SG11A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole invoice. 0390 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods being invoiced. 0400 Segment Group 10: LOC-DTMA group of segments giving the location and date/time information relative to the transportation. 0410 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point. 0420 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 0430 Segment Group 11: RFF-DTMA group of segments to allow reference to transport details. 0440 RFF, Reference
A segment giving reference to transport details. 0450 DTM, Date/time/period
A segment giving date/time/period on the above reference. 0460 Segment Group 12: TOD-LOCA group of segments indicating the terms of delivery for the whole invoice. 0470 TOD, Terms of delivery or transport
A segment identifying the delivery terms used e.g. INCOTERMS, code could be used to specify the delivery terms. 0480 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment. 0490 Segment Group 13: PAC-MEA-SG14A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole invoice. 0500 PAC, Package
A segment specifying the number and type of packages for the whole invoice, e.g. number and type of pallets. 0510 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment. e.g. package length, weight. 0520 Segment Group 14: PCI-RFF-DTM-GINA group of segments specifying the markings and labels on individual physical units. 0530 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 0540 RFF, Reference
A segment identifying the master label number. 0550 DTM, Date/time/period
A segment specifying the dates relevant to the package markings. 0560 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings. A group of segments specifying allowances and charges for the whole invoice. The allowance or charge specified within this Segment group may either relate to the total invoice in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TAX and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 15-19 should be used accordingly. 0580 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary, its calculation sequence. 0590 ALI, Additional information
A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 0600 Segment Group 16: RFF-DTMA group of segment for giving references and where necessary, their dates relating to the allowances or charges. 0610 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 0620 DTM, Date/time/period
A segment specifying the date and/or time related to the reference. 0630 Segment Group 17: QTY-RNGA group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 0640 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge. 0650 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies. 0660 Segment Group 18: PCD-RNGA group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 0670 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 0680 RNG, Range details
A segment specifying, if required, a range for the application of the percentage. 0690 Segment Group 19: MOA-RNGA group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 0700 MOA, Monetary amount
A segment identifying the monetary amount for the allowance or charge. 0710 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount. 0720 Segment Group 20: RTE-RNGA group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. the allowance/charge amount is 3 DEM per 10 tons. 0730 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation. 0740 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate. 0750 Segment Group 21: TAX-MOAA group of segments specifying tax related information for the allowance or charge and, when necessary. 0760 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 0770 MOA, Monetary amount
A segment specifying the amount for the allowance or charge. 0780 Segment Group 22: RCS-RFF-DTM-FTXA group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 0790 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified. 0800 RFF, Reference
A segment identifying the referenced document by its number and, where appropriate, a line number. 0810 DTM, Date/time/period
A segment specifying the date/time related to the reference. 0820 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0830 Segment Group 23: AJT-FTXA segment group to give information about adjustment. 0840 AJT, Adjustment details
A segment giving adjustment details. 0850 FTX, Free text
A segment giving additional information on the adjustment. 0860 Segment Group 24: INP-FTXA segment group giving the possibility in a reply to INVOIC of instructing the other party of the action to be taken. 0870 INP, Parties to instruction
A segment giving information on parties to instruction. 0880 FTX, Free text
A segment giving additional information about parties to instruction.
4.1.2. Detail section
Information to be provided in the Detail section:
0890 Segment group 25: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-GIN-GIR-QVR- EQD-FTX-SG26-SG27-SG28-SG29-SG30-SG32-SG33- SG34-SG38-SG44-SG46-SG47 A group of segments providing details of the individual invoiced items. There must be at least one occurrence of Segment group 22 within an invoice, but not necessarily in a credit note or a debit note. This Segment group may be repeated to give sub-line details.
0900 LIN, Line item
A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service invoiced. Other product identification numbers, e.g. Buyer product number etc., can be specified within the following PIA segment. 0910 PIA, Additional product id
A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification. 0920 IMD, Item description
A segment for describing the product or service being invoiced as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 0930 MEA, Measurements
A segment enabling the physical measurements of the invoiced item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc. 0940 QTY, Quantity
A segment identifying the product quantities e.g. invoiced quantity. 0950 PCD, Percentage details
A segment specifying the strength or yield of a product as a percentage e.g. 80% to indicate the strength of an Acid. 0960 ALI, Additional information
A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. 0970 DTM, Date/time/period
A segment specifying date/time/period details relating to the line item only. 0980 GIN, Goods identity number
A segment providing identity numbers to be applied to the goods being invoiced, e.g. serial numbers for assembled equipment. 0990 GIR, Related identification numbers
A segment providing sets of related identification numbers for a line item, e.g. engine numbers, chassis number and transmission number for a vehicle. 1000 QVR, Quantity variances
A segment identifying quantity variances, between, e.g. quantity delivered/invoiced and quantity ordered. 1010 EQD, Equipment details
A segment to specify the type and size of equipment being billed. 1020 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1030 Segment Group 26: MOA-CUXA group of segments specifying any monetary amounts relating to the products and when necessary a currency. 1040 MOA, Monetary amount
A segment specifying any monetary amounts relating to the product, e.g. item amount, insurance value, customs value. 1050 CUX, Currencies
A segment identifying the currencies required in the line item, when is different from the heading currencies. A rate of exchange may given to convert a reference currency into a target currency. 1060 Segment Group 27: PAT-DTM-PCD-MOAA group of segments specifying the terms of payment for the line item where this is different to that specified in the heading section. 1070 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis. 1080 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, instalments etc. 1090 PCD, Percentage details
A segment specifying discount, interest, penalty as well as instalment percentage. 1100 MOA, Monetary amount
A segment specifying amounts related to payment discount penalties or instalments. 1110 Segment Group 28: PRI-APR-RNG-DTMA group of segments identifying the relevant pricing information for the goods or services invoiced. 1120 PRI, Price details
A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'Price'. Indication of "net price" or "gross price" can be given in 5387 "Price type qualifier". 1130 APR, Additional price information
A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 1140 RNG, Range details
A segment to identify the ranges(quantity, amount, etc.) to which the additional price information applies. 1150 DTM, Date/time/period
A segment to identify the date/time/period information related to the price change. e.g. period of validity. 1160 Segment Group 29: RFF-DTMA group giving references and where necessary, their dates, relating to the line item. 1170 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 1180 DTM, Date/time/period
A segment specifying the date/time related to the reference. 1190 Segment Group 30: PAC-MEA-SG31A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item. 1200 PAC, Package
A segment specifying the number and type of packages for the line item, e.g. number and type of pallets. 1210 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment e.g. package length, weight. 1220 Segment Group 31: PCI-RFF-DTM-GINA group of segments specifying the markings and labels on individual physical units. 1230 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 1240 RFF, Reference
A segment identifying the master label number. 1250 DTM, Date/time/period
A segment specifying the dates relevant to the package markings. 1260 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings. 1270 Segment Group 32: LOC-QTY-DTMA group of segments specifying destination and quantity details for consignments involving multi-destination deliveries for a specified line item. 1280 LOC, Place/location identification
A segment indicating the location to which part of the consignment has been delivered. 1290 QTY, Quantity
A segment specifying the quantity delivered to the identified location. 1300 DTM, Date/time/period
A segment specifying the dates and/or times that the delivery has been made. 1310 Segment Group 33: TAX-MOA-LOCA group of segments specifying tax related information for the line item, and when necessary, the location(s) to which that tax information relates. 1320 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the line item. 1330 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee. 1340 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TAX segment applies, e.g. city or state or country tax. A group of segments identifying the parties with associated information, relevant to the line item only. 1360 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 1370 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 1380 Segment Group 35: RFF-DTMA group of segment for giving references only relevant to the specified party rather than the whole line item. 1390 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 1400 DTM, Date/time/period
A segment specifying the date and/or time related to the reference. 1410 Segment Group 36: DOC-DTMA group of segments identifying the documentary requirements of the specified party. 1420 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. 1430 DTM, Date/time/period
A segment specifying the date and/or time of the document. 1440 Segment Group 37: CTA-COMA group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 1450 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed. 1460 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment. A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section. 1480 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence. 1490 ALI, Additional information
A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 1500 DTM, Date/time/period
To specify date, and/or time, or period. 1510 Segment Group 39: QTY-RNGA group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. An allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 1520 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge. 1530 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies. 1540 Segment Group 40: PCD-RNGA group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 1550 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 1560 RNG, Range details
A segment specifying, if required, a range for the application of the percentage. 1570 Segment Group 41: MOA-RNGA group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified, e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 1580 MOA, Monetary amount
A segment identifying the monetary amount for the allowance or charge. 1590 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount. 1600 Segment Group 42: RTE-RNGA group of segments specifying the rate per unit and basis to which the allowance or charge applies, e.g. The allowance/charge amount is 3 DEM per 10 tons. 1610 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation. 1620 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate. 1630 Segment Group 43: TAX-MOAA group of segments specifying tax related information for the allowance or charge and, when necessary. 1640 TAX, Duty/tax/fee details
A segment specifying the tax type, category, and rate, or exemption, related to the allowance or charge. 1650 MOA, Monetary amount
A segment specifying the amount for the allowance or charge. 1660 Segment Group 44: TDT-SG45A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section. 1670 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods in the line item. 1680 Segment Group 45: LOC-DTMA group of segments giving the location and date/time information relative to the transportation. 1690 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point. 1700 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 1710 Segment Group 46: TOD-LOCA group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section. 1720 TOD, Terms of delivery or transport
A segment identifying the delivery terms used. e.g. INCOTERMS, code could be used to specify the delivery terms. 1730 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment. 1740 Segment Group 47: RCS-RFF-DTM-FTXA group of segments identifying for the line item - where this is different to or not specified within the Heading section - any rules, laws or regulations with which the supplier must comply to meet requirements. e.g. building regulations, safety requirements etc. 1750 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified. 1760 RFF, Reference
A segment identifying the referenced document by its number and, where appropriate, a line number. 1770 DTM, Date/time/period
A segment specifying the date/time related to the reference. 1780 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
4.1.3. Summary section
Information to be provided in the Summary section:
1790 UNS, Section control
A service segment placed at the start of the summary section to avoid segment collision. 1800 CNT, Control total
A segment by which control totals may be provided by the sender for checking by the receiver. 1810 Segment Group 48: MOA-SG49A group of segments giving total amounts for the whole invoice and - if relevant -detailing amounts pre-paid with relevant references and dates- 1820 MOA, Monetary amount
A segment giving the total amounts for the whole invoice message such as message monetary amount, message line item total amount, amount subject to payment discount, amount subject to tax, alternative currency total amount, total additional amount, sub-total amounts prepaid, total amount prepaid. 1830 Segment Group 49: RFF-DTMA group of segments for giving references and where necessary, their dates, relating e.g. amounts prepaid number. 1840 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 1850 DTM, Date/time/period
A segment specifying the date/time related to the reference. 1860 Segment Group 50: TAX-MOAA group of segments specifying taxes totals for the invoice. 1870 TAX, Duty/tax/fee details
A segment specifying the tax type to be summarized. 1880 MOA, Monetary amount
A segment specifying the summary amount for the tax specified. 1890 Segment Group 51: ALC-ALI-MOAA group of segments specifying allowances and charges summary totals for the invoice. 1900 ALC, Allowance or charge
A segment identifying the charge or allowance type to be summarised. 1910 ALI, Additional information
A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 1920 MOA, Monetary amount
A segment specifying the summary amount for the allowance or charge. 1930 UNT, Message trailer
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
4.2. Data segment index (Alphabetical sequence by tag)
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AJT |
Adjustment details |
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ALC |
Allowance or charge |
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ALI |
Additional information |
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APR |
Additional price information |
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BGM |
Beginning of message |
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CNT |
Control total |
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COM |
Communication contact |
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CTA |
Contact information |
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CUX |
Currencies |
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DOC |
Document/message details |
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DTM |
Date/time/period |
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EQD |
Equipment details |
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FII |
Financial institution information |
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FTX |
Free text |
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GIN |
Goods identity number |
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GIR |
Related identification numbers |
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IMD |
Item description |
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INP |
Parties to instruction |
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LIN |
Line item |
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LOC |
Place/location identification |
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MEA |
Measurements |
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MOA |
Monetary amount |
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NAD |
Name and address |
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PAC |
Package |
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PAI |
Payment instructions |
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PAT |
Payment terms basis |
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PCD |
Percentage details |
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PCI |
Package identification |
|
PIA |
Additional product id |
|
PRI |
Price details |
|
QTY |
Quantity |
|
QVR |
Quantity variances |
|
RCS |
Requirements and conditions |
|
RFF |
Reference |
|
RNG |
Range details |
|
RTE |
Rate details |
|
TAX |
Duty/tax/fee details |
|
TDT |
Details of transport |
|
TOD |
Terms of delivery or transport |
|
UNH |
Message header |
|
UNS |
Section control |
|
UNT |
Message trailer |
4.3. Message structure
4.3.1. Segment table
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×35 | (M) |
| ├─PAI Payment instructions | ×1 | (C) |
| ├─ALI Additional information | ×5 | (C) |
| ├─IMD Item description | ×1 | (C) |
| ├─FTX Free text | ×10 | (C) |
| ├─Segment Group 1 | ×99 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 2 | ×99 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×25 | (C) |
| │─├─FII Financial institution information | ×5 | (C) |
| │─├─Segment Group 3 | ×9999 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 4 | ×5 | (C) |
| │─│─├─DOC Document/message details | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─└─Segment Group 5 | ×5 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 6 | ×5 | (C) |
| │─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─├─MOA Monetary amount | ×1 | (C) |
| │─└─LOC Place/location identification | ×5 | (C) |
| ├─Segment Group 7 | ×5 | (C) |
| │─├─CUX Currencies | ×1 | (M) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 8 | ×10 | (C) |
| │─├─PAT Payment terms basis | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─PCD Percentage details | ×1 | (C) |
| │─├─MOA Monetary amount | ×1 | (C) |
| │─├─PAI Payment instructions | ×1 | (C) |
| │─└─FII Financial institution information | ×1 | (C) |
| ├─Segment Group 9 | ×10 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─├─Segment Group 10 | ×10 | (C) |
| │─│─├─LOC Place/location identification | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─└─Segment Group 11 | ×9999 | (C) |
| │───├─RFF Reference | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 12 | ×5 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─└─LOC Place/location identification | ×2 | (C) |
| ├─Segment Group 13 | ×1000 | (C) |
| │─├─PAC Package | ×1 | (M) |
| │─├─MEA Measurements | ×5 | (C) |
| │─└─Segment Group 14 | ×5 | (C) |
| │───├─PCI Package identification | ×1 | (M) |
| │───├─RFF Reference | ×1 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───└─GIN Goods identity number | ×5 | (C) |
| ├─Segment Group 15 | ×9999 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─Segment Group 16 | ×5 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 17 | ×1 | (C) |
| │─│─├─QTY Quantity | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 18 | ×1 | (C) |
| │─│─├─PCD Percentage details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 19 | ×2 | (C) |
| │─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 20 | ×1 | (C) |
| │─│─├─RTE Rate details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─└─Segment Group 21 | ×5 | (C) |
| │───├─TAX Duty/tax/fee details | ×1 | (M) |
| │───└─MOA Monetary amount | ×1 | (C) |
| ├─Segment Group 22 | ×100 | (C) |
| │─├─RCS Requirements and conditions | ×1 | (M) |
| │─├─RFF Reference | ×5 | (C) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 23 | ×1 | (C) |
| │─├─AJT Adjustment details | ×1 | (M) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 24 | ×1 | (C) |
| │─├─INP Parties to instruction | ×1 | (M) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 25 | ×99999 | (C) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×25 | (C) |
| │─├─IMD Item description | ×10 | (C) |
| │─├─MEA Measurements | ×5 | (C) |
| │─├─QTY Quantity | ×5 | (C) |
| │─├─PCD Percentage details | ×1 | (C) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─DTM Date/time/period | ×35 | (C) |
| │─├─GIN Goods identity number | ×1000 | (C) |
| │─├─GIR Related identification numbers | ×1000 | (C) |
| │─├─QVR Quantity variances | ×1 | (C) |
| │─├─EQD Equipment details | ×1 | (C) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─Segment Group 26 | ×5 | (C) |
| │─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─└─CUX Currencies | ×1 | (C) |
| │─├─Segment Group 27 | ×10 | (C) |
| │─│─├─PAT Payment terms basis | ×1 | (M) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─PCD Percentage details | ×1 | (C) |
| │─│─└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 28 | ×25 | (C) |
| │─│─├─PRI Price details | ×1 | (M) |
| │─│─├─APR Additional price information | ×1 | (C) |
| │─│─├─RNG Range details | ×1 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 29 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 30 | ×10 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─├─MEA Measurements | ×10 | (C) |
| │─│─└─Segment Group 31 | ×10 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─RFF Reference | ×1 | (C) |
| │─│───├─DTM Date/time/period | ×5 | (C) |
| │─│───└─GIN Goods identity number | ×10 | (C) |
| │─├─Segment Group 32 | ×9999 | (C) |
| │─│─├─LOC Place/location identification | ×1 | (M) |
| │─│─├─QTY Quantity | ×100 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 33 | ×20 | (C) |
| │─│─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│─├─MOA Monetary amount | ×1 | (C) |
| │─│─└─LOC Place/location identification | ×5 | (C) |
| │─├─Segment Group 34 | ×20 | (C) |
| │─│─├─NAD Name and address | ×1 | (M) |
| │─│─├─LOC Place/location identification | ×5 | (C) |
| │─│─├─Segment Group 35 | ×5 | (C) |
| │─│─│─├─RFF Reference | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 36 | ×5 | (C) |
| │─│─│─├─DOC Document/message details | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─└─Segment Group 37 | ×5 | (C) |
| │─│───├─CTA Contact information | ×1 | (M) |
| │─│───└─COM Communication contact | ×5 | (C) |
| │─├─Segment Group 38 | ×15 | (C) |
| │─│─├─ALC Allowance or charge | ×1 | (M) |
| │─│─├─ALI Additional information | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 39 | ×1 | (C) |
| │─│─│─├─QTY Quantity | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 40 | ×1 | (C) |
| │─│─│─├─PCD Percentage details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 41 | ×2 | (C) |
| │─│─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 42 | ×1 | (C) |
| │─│─│─├─RTE Rate details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─└─Segment Group 43 | ×5 | (C) |
| │─│───├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│───└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 44 | ×10 | (C) |
| │─│─├─TDT Details of transport | ×1 | (M) |
| │─│─└─Segment Group 45 | ×10 | (C) |
| │─│───├─LOC Place/location identification | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 46 | ×5 | (C) |
| │─│─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─│─└─LOC Place/location identification | ×2 | (C) |
| │─└─Segment Group 47 | ×100 | (C) |
| │───├─RCS Requirements and conditions | ×1 | (M) |
| │───├─RFF Reference | ×5 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───└─FTX Free text | ×5 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─CNT Control total | ×10 | (C) |
| ├─Segment Group 48 | ×100 | (M) |
| │─├─MOA Monetary amount | ×1 | (M) |
| │─└─Segment Group 49 | ×1 | (C) |
| │───├─RFF Reference | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 50 | ×10 | (C) |
| │─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─└─MOA Monetary amount | ×2 | (C) |
| ├─Segment Group 51 | ×15 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×1 | (C) |
| │─└─MOA Monetary amount | ×2 | (C) |
| └─UNT Message trailer | ×1 | (M) |
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