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UN/EDIFACT
DRAFT RECOMMENDATION
Purchase order message
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This message is available for formal trial for at least six months from the date of approval by UN/ECE/TRADE/WP.4.
Organisations are invited to trial this message. Comments on the results from the trial should be forwarded to their Rapporteur's Team Secretariat as soon as they are available. Based on the results of the trials, a UNSM may be issued.
The segments, composite data elements, data elements and codes for use in the trial of this message are contained in the Draft directory. However, this information may differ from that in the Standard directory (UNTDID), even for material having the same identifying tags.
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| Message Type: | ORDERS |
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| Version: | D |
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| Release: | 94B |
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| Contr. Agency: | UN |
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| Status: | 2 |
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| Revision: | 2 |
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| Date: | 94-08-19 |
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| SOURCE: | Submitted by WEEB-MD1 on behalf of PAEB |
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CONTENTS
Purchase order message
- INTRODUCTION
- SCOPE
- Functional definition
- Field of application
- Principles
- REFERENCES
- TERMS AND DEFINITIONS
- MESSAGE DEFINITION
- Data segment clarification
- Header section
- Detail section
- Summary section
- Data segment index (alphabetical sequence)
- Message structure
- Segment table
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For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction
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This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
0. INTRODUCTION
This specification provides the definition of the Purchase order message (ORDERS) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1. SCOPE
1.1. Functional Definition
A message specifying details for goods or services ordered under conditions agreed between the seller and the buyer.
1.2. Field of Application
The UN Standard Purchase Order Message may be applied for both national and international trade. It is based on universal commercial practice and is not dependent on the type of business or industry.
1.3. Principles
- A buyer may order for one or more goods items or services.
- A purchase order may refer to goods items or services related to one or more delivery schedules, call-offs, etc.
- A purchase order for cross-border transactions may contain additional information for customs and/or statistical purposes.
- A purchase order may contain details for transport and destination as well as delivery patterns.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1. Data Segment Clarification
This section should be read in conjunction with the Branching Diagram and the Segment Table which indicate mandatory, conditional and repeating requirements.
The following guidelines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'yymmdd'/'hhmm' unless all parties involved in the transaction agree that there is a functional requirement for an alternative format. Periods should be specified as whole numbers representing the required period as indicated in the format qualifier (weeks, months, etc.)
Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of a group.
Free text information within the message should be avoided as this inhibits automatic processing.
4.1.1. Header section
Information to be provided in the Header section:
0010 UNH, Message header
A service segment starting and uniquely identifying a message. The message type code for the Purchase order message is ORDERS. Note: Purchase order messages conforming to this document must contain the following data in segment UNH, composite S009:
0020 BGM, Beginning of message
A segment by which the sender must uniquely identify the order by means of its name and number and when necessary its function. 0030 DTM, Date/time/period
A segment specifying general dates and, when relevant, times related to the whole message. The segment must be specified at least once to identify the order date. Examples of the use of this DTM segment are: Lead times that apply to the whole of the Order and, if no schedule is to be specified, the delivery date. The Date/time/period segment within other Segment group should be used whenever the date/time/period requires to be logically related to another specified data item. e.g. Payment due date is specified within the PAT Segment group. 0040 PAI, Payment instructions
A segment requesting or confirming conditions of payment, guarantee and method of payment for the whole order. An example of the use of this segment is to specify that a documentary credit will be used. 0050 ALI, Additional information
A segment indicating special conditions related to the total order owing to origin, customs preference or other commercial factors. 0060 IMD, Item description
A segment providing a description common to all line items of the order. 0070 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0080 Segment Group 1: RFF-DTMA group of segments for giving references and where necessary, their dates, relating to the whole message e.g. contract number, import/export license number, reservation number. 0090 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 0100 DTM, Date/time/period
A segment specifying the date/time related to the reference. A group of segments identifying the parties with associated information. 0120 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the order. Identification of the seller and buyer parties is mandatory for the order message. It is recommended that where possible only the coded form of the party ID should be specified e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 0130 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 0140 FII, Financial institution information
A segment identifying the financial institution (e.g. bank) and relevant account numbers for the seller, buyer and where necessary other parties e.g. the buyer may provide a choice of financial institutions for direct debit purposes. 0150 Segment Group 3: RFF-DTMA group of segments giving references only relevant to the specified party rather than the whole order. 0160 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 0170 DTM, Date/time/period
A segment specifying the date and/or time related to the reference. 0180 Segment Group 4: DOC-DTMA group of segments identifying the documentary requirements of the specified party. 0190 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 0200 DTM, Date/time/period
A segment specifying the date and/or time of the document. 0210 Segment Group 5: CTA-COMA group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 0220 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed. 0230 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment. 0240 Segment Group 6: TAX-MOA-LOCA group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 0250 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the whole order e.g. Value Added Tax at the standard rate is applicable for all items. 0260 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee. 0270 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TRI segment applies e.g. city or state or country. 0280 Segment Group 7: CUX-PCD-DTMA group of segments specifying the currencies and related dates/periods valid for the whole order. Currency data may be omitted in national applications but will be required for international transactions. 0290 CUX, Currencies
A segment identifying the currencies required in the order e.g. the order currency. A rate of exchange may be given to convert a reference currency into a target currency. 0300 PCD, Percentage details
A segment specifying the fluctuation beyond those limits will allow one or either party to re-negotiate prices. 0310 DTM, Date/time/period
A segment specifying the date/time/period related to the rate of exchange. 0320 Segment Group 8: PAT-DTM-PCD-MOAA group of segments specifying the terms of payment applicable for the whole order. 0330 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis. 0340 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc. 0350 PCD, Percentage details
A segment specifying the discount, interest, penalty as well as installment percentage. 0360 MOA, Monetary amount
A segment specifying amounts related to payment discounts, penalties or installments. 0370 Segment Group 9: TDT-SG10A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the whole order. 0380 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods being ordered. If required, the carrier's address should be indicated within the NAD Segment group. 0390 Segment Group 10: LOC-DTMA group of segments giving the location and date/time information relative to the transportation. 0400 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment e.g. place of departure or border crossing point. 0410 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 0420 Segment Group 11: TOD-LOCA group of segments indicating the terms of delivery for the whole order. 0430 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used e.g. UN INCOTERMS code could be used to specify the delivery terms. 0440 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment. 0450 Segment Group 12: PAC-MEA-SG13A group of segments identifying the packaging, physical dimensions and marks and numbers for goods referenced by the whole order. 0460 PAC, Package
A segment specifying the number and type of packages for the whole order e.g. number and type of pallets. 0470 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment e.g. package length, weight. 0480 Segment Group 13: PCI-RFF-DTM-GINA group of segments specifying the markings and labels on individual physical units. 0490 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 0500 RFF, Reference
A segment identifying the master label number. 0510 DTM, Date/time/period
A segment specifying the dates relevant to the package markings. 0520 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings. 0530 Segment Group 14: EQD-HAN-MEA-FTXA group of segments providing information relating to equipment identification and ownership, handling and identification of hazardous materials, relating to the whole order. 0540 EQD, Equipment details
A segment to define information regarding equipment to be used in conjunction with the whole order, and if required, to indicate responsibility for supply of the equipment. 0550 HAN, Handling instructions
A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the whole order. 0560 MEA, Measurements
A segment providing measurement information for the equipment. 0570 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. A group of segments specifying requested delivery schedules relating to quantities, frequencies, dates and references, required for the whole order. 0590 SCC, Scheduling conditions
A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern. 0600 FTX, Free text
A segment with free text information, in coded or clear form, to give further clarification to scheduling instructions. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 0610 RFF, Reference
A segment for specifying the reference for schedule. 0620 Segment Group 16: QTY-DTMA group of segments to specify the scheduled quantities, date/time of the schedule, and where required, the reference of the schedule. 0630 QTY, Quantity
A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment, e.g. delivery quantity. 0640 DTM, Date/time/period
A segment indicating the date/time details relating to the quantity and schedule used to indicate date/time ranges e.g. start and end dates for a delivery pattern, or delivery window. 0650 Segment Group 17: API-DTM-RNGA group of segments providing information concerning pricing related to the type of trade, and where appropriate, indication of quantities, dates/periods or amounts. 0660 API, Additional price information
A segment to identify additional pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 0670 DTM, Date/time/period
A segment to identify the date/time/period information related to the price change e.g. period of validity. 0680 RNG, Range details
A segment to identify the quantity or amount ranges to which the additional price information applies. A group of segments specifying allowances and charges for the whole order. The allowance or charge specified within this Segment group may either relate to the total order in which case it cannot be overridden at detail level, or it can relate to the line items as a default allowance/charge and can be overridden by the ALC Segment group within the detail section. Where relevant, additional information, tax and alternate currency details are to be indicated in the TRI and MOA segments. The basis for the calculation of the allowance/charge may be a quantity, a percentage, an amount or a rate and one of the Segment group 19-22 should be used accordingly. 0700 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence. 0710 ALI, Additional information
A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 0720 DTM, Date/time/period
A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 0730 Segment Group 19: QTY-RNGA group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 0740 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge. 0750 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies. 0760 Segment Group 20: PCD-RNGA group of segments specifying the percentage for the allowance or charge, e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 0770 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 0780 RNG, Range details
A segment specifying, if required, a range for the application of the percentage. 0790 Segment Group 21: MOA-RNGA group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 0800 MOA, Monetary amount
A segment identifying the monetary amount for the allowance or charge. 0810 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount. 0820 Segment Group 22: RTE-RNGA group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. the allowance/charge amount is 3 DEM per 10 tons. 0830 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation. 0840 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate. 0850 Segment Group 23: TAX-MOAA group of segments specifying tax related information for the allowance or charge. 0860 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 0870 MOA, Monetary amount
A segment specifying the tax amount for the allowance or charge. 0880 Segment Group 24: RCS-RFF-DTM-FTXA group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 0890 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified. 0900 RFF, Reference
A segment identifying the referenced document by its number and, where appropriate, a line number. 0910 DTM, Date/time/period
A segment indicating the date/time details relating to the references. 0920 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually.
4.1.2. Detail section
Information to be provided in the Detail section:
0930 Segment group 25: LIN-PIA-IMD-MEA-QTY-PCD-ALI-DTM-MOA-GIN-GIR- QVA-DOC-PAI-FTX-SG26-SG27-SG28-SG29-SG32- SG33-SG34-SG38-SG44-SG46-SG47-SG48-SG50-SG51 A group of segments providing details of the individual ordered items. This Segment group may be repeated to give sub-line details.
0940 LIN, Line item
A segment identifying the line item by the line number and configuration level, and additionally, identifying the product or service ordered. Other product identification numbers e.g. Buyer product number, etc. can be specified within the following PIA segment. 0950 PIA, Additional product id
A segment providing either additional identification to the product specified in the LIN segment (e.g. Harmonized System number), or provides any substitute product identification. 0960 IMD, Item description
A segment for describing the product or service being ordered as well as product characteristic. This segment should be used for products or services that cannot be fully identified by a product code or article number. 0970 MEA, Measurements
A segment enabling the physical measurements of the ordered item to be specified where this is required for full identification of the product. Any measurements must refer to the product in its unpacked form e.g. thickness of plastic film, length, weight, etc. 0980 QTY, Quantity
A segment identifying the product quantities e.g. ordered quantity. 0990 PCD, Percentage details
A segment specifying the strength or yield of a product as a percentage e.g. 80% to indicate the strength of an acid. 1000 ALI, Additional information
A segment indicating that the line item is subject to special conditions owing to origin, customs preference, embargo regulations or commercial factors. 1010 DTM, Date/time/period
A segment specifying date/time/period details relating to the line item only. 1020 MOA, Monetary amount
A segment specifying any monetary amounts relating to the product e.g. item amount, insurance value, customs value. 1030 GIN, Goods identity number
A segment providing identity numbers to be applied to the goods being ordered e.g. serial numbers for assembled equipment. 1040 GIR, Related identification numbers
A segment providing sets of related identification numbers for a line item e.g. engine numbers, chassis number and transmission number for a vehicle. 1050 QVA, Quantity variances
A segment identifying order quantity variances, normally specified by the supplier using an Order Response message. 1060 DOC, Document/message details
A segment to indicate that a certificate/declaration of origin is required for the ordered article. 1070 PAI, Payment instructions
A segment to indicate that where a central buyer is purchasing on behalf of different consignees, the means of payment may differ for each item/consignee combination as specified in segment group 25. 1080 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1090 Segment Group 26: PAT-DTM-PCD-MOAA group of segments specifying the terms of payment applicable for the line item. This may be used by a central buyer purchasing on behalf of different item consignee combinations. 1100 PAT, Payment terms basis
A segment identifying the payment terms and date/time basis. 1110 DTM, Date/time/period
A segment giving the specific date/time/period, if needed, of any payments, discounts, installments etc. 1120 PCD, Percentage details
A segment specifying the discount, interest, penalty as well as installment percentage. 1130 MOA, Monetary amount
A segment specifying amounts related to payment discounts, penalties or installments. A group of segments identifying the relevant pricing information for the goods or services ordered. 1150 PRI, Price details
A segment to specify the price type and amount. The price used in the calculation of the line amount will be identified as 'price'. 1160 CUX, Currencies
A segment to allow to specify the price in a different currency that in segment group 7. 1170 API, Additional price information
A segment to identify pricing information such as a price multiplier, the class or type of trade and additionally identifying the reason for any changes. 1180 RNG, Range details
A segment to identify the ranges (quantity, amount, etc) to which the additional price information applies. 1190 DTM, Date/time/period
A segment to identify the date/time/period information related to the price change e.g. period of validity. 1200 Segment Group 28: RFF-DTMA group of segments giving references and where necessary, their dates, relating to the line item. 1210 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 1220 DTM, Date/time/period
A segment specifying the date/time related to the reference. A group of segments identifying the packaging, physical dimensions, and marks and numbers for goods referenced in the line item. 1240 PAC, Package
A segment specifying the number of packages and the physical type of packaging for the line item e.g. pallet type. 1250 MEA, Measurements
A segment specifying physical measurements of packages described in the PAC segment e.g. cube or gross weight. 1260 QTY, Quantity
A segment specifying the maximum quantity number of packages which can be stacked safely on another and/or the number of items normally contained within the package. 1270 DTM, Date/time/period
A segment to indicate the validity period in relation to the specified article. 1280 Segment Group 30: RFF-DTMA segment group to give reference to e.g. a packing instruction document relevant to a particular package type and its date/time/period of issue. 1290 RFF, Reference
A segment identifying the packing instruction document. 1300 DTM, Date/time/period
A segment specifying the dates relevant to the referred document. 1310 Segment Group 31: PCI-RFF-DTM-GINA group of segments specifying the markings and labels on individual physical units. 1320 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC segment. 1330 RFF, Reference
A segment identifying the master label number. 1340 DTM, Date/time/period
A segment specifying the dates relevant to the package markings. 1350 GIN, Goods identity number
A segment identifying the number or ranges of numbers for use with the package markings. 1360 Segment Group 32: LOC-QTY-DTMA group of segments specifying destination and quantity details for consignments involving multi-destination deliveries. 1370 LOC, Place/location identification
A segment indicating the location to which part of the consignment is to be delivered. 1380 QTY, Quantity
A segment specifying the quantity to be delivered to the identified location. 1390 DTM, Date/time/period
A segment specifying the dates and/or times that the delivery should be made. 1400 Segment Group 33: TAX-MOA-LOCA group of segments specifying tax related information, and when necessary, the location(s) to which that tax information relates. 1410 TAX, Duty/tax/fee details
A segment specifying a tax type, category and rate, or exemption, relating to the line item. 1420 MOA, Monetary amount
A segment specifying the amount for the identified tax/fee. 1430 LOC, Place/location identification
A segment indicating the location to which the tax or exemption specified in the TAX segment applies e.g. city or state tax. A group of segments identifying the parties with associated information, relevant to the line item only. 1450 NAD, Name and address
A segment identifying names and addresses of the parties, in coded or clear form, and their functions relevant to the line item . It is recommended that where possible only the coded form of the party ID should be specified. e.g. The Buyer and Seller are known to each other, thus only the coded ID is required, but the Consignee or Delivery address may vary and would have to be clearly specified, preferably in structured format. 1460 LOC, Place/location identification
A segment giving more specific location information of the party specified in the NAD segment e.g. internal site/building number. 1470 Segment Group 35: RFF-DTMA group of segments giving references only relevant to the specified party rather than the line item. 1480 RFF, Reference
A segment identifying the reference by its number and where appropriate a line number within a document. 1490 DTM, Date/time/period
A segment specifying the date and/or time related to the reference. 1500 Segment Group 36: DOC-DTMA group of segments identifying the documentary requirements of the specified party. 1510 DOC, Document/message details
A segment identifying and providing information relating to the documents required by the party specified by the NAD segment. For example, the party may require a Certificate of Analysis. 1520 DTM, Date/time/period
A segment specifying the date and/or time of the document. 1530 Segment Group 37: CTA-COMA group of segments giving contact details of the specific person or department within the party identified in the NAD segment. 1540 CTA, Contact information
A segment to identify a person or department, and their function, to whom communications should be directed. 1550 COM, Communication contact
A segment to identify a communications type and number for the contact specified in the CTA segment. A group of segments specifying allowances and charges for the line item where this is different to or not specified within the heading section. 1570 ALC, Allowance or charge
A segment identifying the charge or allowance and, where necessary its calculation sequence. 1580 ALI, Additional information
A segment indicating that the allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 1590 DTM, Date/time/period
A segment to identify the date/time/period information related to the allowance or charge, e.g. period of validity. 1600 Segment Group 39: QTY-RNGA group of segments specifying the quantity of the allowance or charge with its measure unit specifier. A range to which the allowance or charge applies may be specified, e.g. an allowance of a free quantity of 20 pieces may be specified if the goods quantity ordered is greater than 1000 pieces. 1610 QTY, Quantity
A segment identifying the type of quantity and the quantity related to the allowance or charge. 1620 RNG, Range details
A segment specifying, if required, the range to which the allowance or charge applies. 1630 Segment Group 40: PCD-RNGA group of segments specifying the percentage for the allowance or charge e.g. The allowance/charge amount is calculated as 5% of the goods value or a price reduction of 5% may be specified if the goods quantity ordered is within the range 5 tons to 10 tons. 1640 PCD, Percentage details
A segment identifying the percentage and the percentage basis for the calculation of the allowance or charge. 1650 RNG, Range details
A segment specifying, if required, a range for the application of the percentage. 1660 Segment Group 41: MOA-RNGA group of segments specifying a monetary amount for an allowance or charge. A range to which the allowance or charge applies can be specified e.g. an allowance of 5000 BEF may be specified if goods value ordered is greater than 100000 BEF. 1670 MOA, Monetary amount
A segment identifying the monetary amount for the allowance or charge. 1680 RNG, Range details
A segment specifying, if required, a range for the application of the allowance/charge amount. 1690 Segment Group 42: RTE-RNGA group of segments specifying the rate per unit and basis to which the allowance or charge applies e.g. The allowance/charge amount is 3 DEM per 10 tons. 1700 RTE, Rate details
A segment specifying the rate per unit and the basis for calculation. 1710 RNG, Range details
A segment specifying, if required, the range for the application of the allowance/charge rate. 1720 Segment Group 43: TAX-MOAA group of segments specifying tax related information for the allowance or charge. 1730 TAX, Duty/tax/fee details
A segment specifying the tax type, category and rate, or exemption, related to the allowance or charge. 1740 MOA, Monetary amount
A segment specifying the tax amount for the allowance or charge. 1750 Segment Group 44: TDT-SG45A group of segments identifying the mode and means of transport, location and relevant dates and times for transportation, relating to the line item, where this is different to or not specified within the heading section. 1760 TDT, Details of transport
A segment specifying the mode, means and identification of the transport for the goods item being ordered, where this is different to or not specified within the heading section. 1770 Segment Group 45: LOC-DTMA group of segments giving the location and date/time information relative to the transportation. 1780 LOC, Place/location identification
A segment identifying locations relevant to the transport specified in the TDT segment. 1790 DTM, Date/time/period
A segment identifying the date/time details of departure and/or arrival of the transported goods for the specified location. 1800 Segment Group 46: TOD-LOCA group of segments indicating the terms of delivery for the line item where this is different to or not specified within the heading section. 1810 TOD, Terms of delivery or transport
A segment identifying the delivery terms to be used. 1820 LOC, Place/location identification
A segment identifying locations relevant to the delivery terms specified in the TOD segment. 1830 Segment Group 47: EQD-HAN-MEA-FTXA group of segments providing information relating to equipment identification and ownership, handling and notification of hazardous materials, relating to the line item where this is different to or not specified within the heading section. 1840 EQD, Equipment details
A segment to define fixed information regarding equipment to be used in conjunction with the ordered item, and if required, to indicate responsibility for supply of the equipment e.g. a container identification. 1850 HAN, Handling instructions
A segment providing information on required handling of materials and additionally, if required, identifying hazardous materials in the ordered item. 1860 MEA, Measurements
A segment providing measurement information for the equipment. 1870 FTX, Free text
A segment with free text information, in coded or clear form, to give further clarification, when required, to the equipment and handling details. In computer to computer exchanges such text will normally require the receiver to process this segment manually. A group of segments specifying requested delivery schedules relating to quantities, frequencies, and dates, required for the line item, where this is different to or not specified within the heading section. 1890 SCC, Scheduling conditions
A segment specifying the type and status of the schedule being given, and optionally defining a pattern to be established e.g. firm or proposed delivery schedule for a weekly pattern. 1900 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 1910 RFF, Reference
A segment for specifying references relevant to a schedule. 1920 Segment Group 49: QTY-DTMA group of segments to specify the scheduled quantities, date/time details of the schedule and where required the reference of the schedule. 1930 QTY, Quantity
A segment to specify pertinent quantities relating to the schedule and pattern established in the SCC segment e.g. delivery quantity. 1940 DTM, Date/time/period
A segment indicating the date/time details relating to the quantity and schedule details in the SCC/QTY segments. This segment may be repeated to indicate date/time ranges, e.g. start and end dates for a delivery pattern, or delivery window. 1950 Segment Group 50: RCS-RFF-DTM-FTXA group of segments identifying any rules, laws or regulations with which the supplier must comply to meet requirements e.g. building regulations, safety requirements, etc. 1960 RCS, Requirements and conditions
A segment to enable industry or national requirements to be specified. 1970 RFF, Reference
A segment identifying the referenced document by its number and where appropriate, a line number. 1980 DTM, Date/time/period
A segment indicating the date/time details relating to the references. 1990 FTX, Free text
A segment with free text information, in coded or clear form, used when additional information is needed but cannot be accommodated within other segments. In computer to computer exchanges such text will normally require the receiver to process this segment manually. 2000 Segment Group 51: STG-SG52A group of segment indicating informations (quantity and amount) for the calculation of the amortization. 2010 STG, Stages
A segment providing information related to the kind of stage in a process, the total number of stages and the current stage. 2020 Segment Group 52: QTY-MOAA group of segment indicating quantity and monetary amount related to STG. 2030 QTY, Quantity
A segment giving information on quantity relating to STG. 2040 MOA, Monetary amount
A segment giving information on monetary amount relating to STG.
4.1.3. Summary section
Information to be provided in the Summary section:
2050 UNS, Section control
A service segment placed at the start of the summary section to avoid segment collision. 2060 MOA, Monetary amount
A segment specifying the monetary amounts relating to the stages, e.g. amount amortised. 2070 CNT, Control total
A segment by which control totals may be provided by the sender for checking by the receiver. 2080 Segment Group 53: ALC-ALI-MOAA group of segments specifying allowances and charges summary totals for the order. 2090 ALC, Allowance or charge
A segment identifying the charge or allowance type to be summarised. 2100 ALI, Additional information
A segment indicating that allowance or charge specified is subject to special conditions owing to origin, customs preference or commercial factors. 2110 MOA, Monetary amount
A segment specifying the summary amount for the allowance or charge. 2120 UNT, Message trailer
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
4.2. Data segment index (Alphabetical sequence by tag)
|
ALC |
Allowance or charge |
|
ALI |
Additional information |
 |
API |
Additional price information |
|
BGM |
Beginning of message |
|
CNT |
Control total |
|
COM |
Communication contact |
|
CTA |
Contact information |
|
CUX |
Currencies |
|
DOC |
Document/message details |
|
DTM |
Date/time/period |
|
EQD |
Equipment details |
|
FII |
Financial institution information |
|
FTX |
Free text |
|
GIN |
Goods identity number |
|
GIR |
Related identification numbers |
|
HAN |
Handling instructions |
|
IMD |
Item description |
|
LIN |
Line item |
|
LOC |
Place/location identification |
|
MEA |
Measurements |
|
MOA |
Monetary amount |
|
NAD |
Name and address |
|
PAC |
Package |
|
PAI |
Payment instructions |
|
PAT |
Payment terms basis |
|
PCD |
Percentage details |
|
PCI |
Package identification |
|
PIA |
Additional product id |
|
PRI |
Price details |
|
QTY |
Quantity |
|
QVA |
Quantity variances |
 |
RCS |
Requirements and conditions |
|
RFF |
Reference |
|
RNG |
Range details |
|
RTE |
Rate details |
|
SCC |
Scheduling conditions |
|
STG |
Stages |
|
TAX |
Duty/tax/fee details |
|
TDT |
Details of transport |
 |
TOD |
Terms of delivery or transport |
|
UNH |
Message header |
|
UNS |
Section control |
|
UNT |
Message trailer |
4.3. Message structure
4.3.1. Segment table
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×35 | (M) |
| ├─PAI Payment instructions | ×1 | (C) |
| ├─ALI Additional information | ×5 | (C) |
| ├─IMD Item description | ×1 | (C) |
| ├─FTX Free text | ×5 | (C) |
| ├─Segment Group 1 | ×10 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 2 | ×20 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×25 | (C) |
| │─├─FII Financial institution information | ×5 | (C) |
| │─├─Segment Group 3 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 4 | ×5 | (C) |
| │─│─├─DOC Document/message details | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─└─Segment Group 5 | ×5 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 6 | ×5 | (C) |
| │─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─├─MOA Monetary amount | ×1 | (C) |
| │─└─LOC Place/location identification | ×5 | (C) |
| ├─Segment Group 7 | ×5 | (C) |
| │─├─CUX Currencies | ×1 | (M) |
| │─├─PCD Percentage details | ×5 | (C) |
| │─└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 8 | ×10 | (C) |
| │─├─PAT Payment terms basis | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─PCD Percentage details | ×1 | (C) |
| │─└─MOA Monetary amount | ×1 | (C) |
| ├─Segment Group 9 | ×10 | (C) |
| │─├─TDT Details of transport | ×1 | (M) |
| │─└─Segment Group 10 | ×10 | (C) |
| │───├─LOC Place/location identification | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 11 | ×5 | (C) |
| │─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─└─LOC Place/location identification | ×2 | (C) |
| ├─Segment Group 12 | ×10 | (C) |
| │─├─PAC Package | ×1 | (M) |
| │─├─MEA Measurements | ×5 | (C) |
| │─└─Segment Group 13 | ×5 | (C) |
| │───├─PCI Package identification | ×1 | (M) |
| │───├─RFF Reference | ×1 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───└─GIN Goods identity number | ×10 | (C) |
| ├─Segment Group 14 | ×10 | (C) |
| │─├─EQD Equipment details | ×1 | (M) |
| │─├─HAN Handling instructions | ×5 | (C) |
| │─├─MEA Measurements | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 15 | ×10 | (C) |
| │─├─SCC Scheduling conditions | ×1 | (M) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─RFF Reference | ×5 | (C) |
| │─└─Segment Group 16 | ×10 | (C) |
| │───├─QTY Quantity | ×1 | (M) |
| │───└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 17 | ×25 | (C) |
| │─├─API Additional price information | ×1 | (M) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─RNG Range details | ×1 | (C) |
| ├─Segment Group 18 | ×15 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 19 | ×1 | (C) |
| │─│─├─QTY Quantity | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 20 | ×1 | (C) |
| │─│─├─PCD Percentage details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 21 | ×2 | (C) |
| │─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─├─Segment Group 22 | ×1 | (C) |
| │─│─├─RTE Rate details | ×1 | (M) |
| │─│─└─RNG Range details | ×1 | (C) |
| │─└─Segment Group 23 | ×5 | (C) |
| │───├─TAX Duty/tax/fee details | ×1 | (M) |
| │───└─MOA Monetary amount | ×1 | (C) |
| ├─Segment Group 24 | ×100 | (C) |
| │─├─RCS Requirements and conditions | ×1 | (M) |
| │─├─RFF Reference | ×5 | (C) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─└─FTX Free text | ×5 | (C) |
| ├─Segment Group 25 | ×20000 | (C) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×25 | (C) |
| │─├─IMD Item description | ×10 | (C) |
| │─├─MEA Measurements | ×5 | (C) |
| │─├─QTY Quantity | ×10 | (C) |
| │─├─PCD Percentage details | ×5 | (C) |
| │─├─ALI Additional information | ×5 | (C) |
| │─├─DTM Date/time/period | ×35 | (C) |
| │─├─MOA Monetary amount | ×5 | (C) |
| │─├─GIN Goods identity number | ×1000 | (C) |
| │─├─GIR Related identification numbers | ×1000 | (C) |
| │─├─QVA Quantity variances | ×1 | (C) |
| │─├─DOC Document/message details | ×5 | (C) |
| │─├─PAI Payment instructions | ×1 | (C) |
| │─├─FTX Free text | ×5 | (C) |
| │─├─Segment Group 26 | ×10 | (C) |
| │─│─├─PAT Payment terms basis | ×1 | (M) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─PCD Percentage details | ×1 | (C) |
| │─│─└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 27 | ×25 | (C) |
| │─│─├─PRI Price details | ×1 | (M) |
| │─│─├─CUX Currencies | ×1 | (C) |
| │─│─├─API Additional price information | ×1 | (C) |
| │─│─├─RNG Range details | ×1 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 28 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 29 | ×10 | (C) |
| │─│─├─PAC Package | ×1 | (M) |
| │─│─├─MEA Measurements | ×5 | (C) |
| │─│─├─QTY Quantity | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 30 | ×1 | (C) |
| │─│─│─├─RFF Reference | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─└─Segment Group 31 | ×5 | (C) |
| │─│───├─PCI Package identification | ×1 | (M) |
| │─│───├─RFF Reference | ×1 | (C) |
| │─│───├─DTM Date/time/period | ×5 | (C) |
| │─│───└─GIN Goods identity number | ×10 | (C) |
| │─├─Segment Group 32 | ×9999 | (C) |
| │─│─├─LOC Place/location identification | ×1 | (M) |
| │─│─├─QTY Quantity | ×1 | (C) |
| │─│─└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 33 | ×5 | (C) |
| │─│─├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│─├─MOA Monetary amount | ×1 | (C) |
| │─│─└─LOC Place/location identification | ×5 | (C) |
| │─├─Segment Group 34 | ×10 | (C) |
| │─│─├─NAD Name and address | ×1 | (M) |
| │─│─├─LOC Place/location identification | ×5 | (C) |
| │─│─├─Segment Group 35 | ×5 | (C) |
| │─│─│─├─RFF Reference | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 36 | ×5 | (C) |
| │─│─│─├─DOC Document/message details | ×1 | (M) |
| │─│─│─└─DTM Date/time/period | ×5 | (C) |
| │─│─└─Segment Group 37 | ×5 | (C) |
| │─│───├─CTA Contact information | ×1 | (M) |
| │─│───└─COM Communication contact | ×5 | (C) |
| │─├─Segment Group 38 | ×15 | (C) |
| │─│─├─ALC Allowance or charge | ×1 | (M) |
| │─│─├─ALI Additional information | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─├─Segment Group 39 | ×1 | (C) |
| │─│─│─├─QTY Quantity | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 40 | ×1 | (C) |
| │─│─│─├─PCD Percentage details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 41 | ×2 | (C) |
| │─│─│─├─MOA Monetary amount | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─├─Segment Group 42 | ×1 | (C) |
| │─│─│─├─RTE Rate details | ×1 | (M) |
| │─│─│─└─RNG Range details | ×1 | (C) |
| │─│─└─Segment Group 43 | ×5 | (C) |
| │─│───├─TAX Duty/tax/fee details | ×1 | (M) |
| │─│───└─MOA Monetary amount | ×1 | (C) |
| │─├─Segment Group 44 | ×10 | (C) |
| │─│─├─TDT Details of transport | ×1 | (M) |
| │─│─└─Segment Group 45 | ×10 | (C) |
| │─│───├─LOC Place/location identification | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 46 | ×5 | (C) |
| │─│─├─TOD Terms of delivery or transport | ×1 | (M) |
| │─│─└─LOC Place/location identification | ×2 | (C) |
| │─├─Segment Group 47 | ×10 | (C) |
| │─│─├─EQD Equipment details | ×1 | (M) |
| │─│─├─HAN Handling instructions | ×5 | (C) |
| │─│─├─MEA Measurements | ×5 | (C) |
| │─│─└─FTX Free text | ×5 | (C) |
| │─├─Segment Group 48 | ×100 | (C) |
| │─│─├─SCC Scheduling conditions | ×1 | (M) |
| │─│─├─FTX Free text | ×5 | (C) |
| │─│─├─RFF Reference | ×5 | (C) |
| │─│─└─Segment Group 49 | ×10 | (C) |
| │─│───├─QTY Quantity | ×1 | (M) |
| │─│───└─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 50 | ×100 | (C) |
| │─│─├─RCS Requirements and conditions | ×1 | (M) |
| │─│─├─RFF Reference | ×5 | (C) |
| │─│─├─DTM Date/time/period | ×5 | (C) |
| │─│─└─FTX Free text | ×5 | (C) |
| │─└─Segment Group 51 | ×10 | (C) |
| │───├─STG Stages | ×1 | (M) |
| │───└─Segment Group 52 | ×3 | (C) |
| │─────├─QTY Quantity | ×1 | (M) |
| │─────└─MOA Monetary amount | ×1 | (C) |
| ├─UNS Section control | ×1 | (M) |
| ├─MOA Monetary amount | ×12 | (C) |
| ├─CNT Control total | ×10 | (C) |
| ├─Segment Group 53 | ×10 | (C) |
| │─├─ALC Allowance or charge | ×1 | (M) |
| │─├─ALI Additional information | ×1 | (C) |
| │─└─MOA Monetary amount | ×2 | (M) |
| └─UNT Message trailer | ×1 | (M) |
| Change indicators |
|
plus sign |
|
An addition. |
|
asterisk |
|
Addition/substraction/change to a code entry for a particular data element. |
|
hash or pound sign |
|
Changes to names. |
|
vertical bar |
|
Changes to text for descriptions, notes and functions. |
|
minus sign |
|
A deletion. |
|
letter X |
|
Marked for deletion. |
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