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UN/EDIFACT
DRAFT RECOMMENDATION
Inventory report message
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This message is available for formal trial for at least six months from the date of approval by UN/ECE/TRADE/WP.4.
Organisations are invited to trial this message. Comments on the results from the trial should be forwarded to their Rapporteur's Team Secretariat as soon as they are available. Based on the results of the trials, a UNSM may be issued.
The segments, composite data elements, data elements and codes for use in the trial of this message are contained in the Draft directory. However, this information may differ from that in the Standard directory (UNTDID), even for material having the same identifying tags.
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| Message Type: | INVRPT |
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| Version: | D |
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| Release: | 96A |
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| Contr. Agency: | UN |
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| Status: | 2 |
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| Revision: | 3 |
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| Date: | 95-11-23 |
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| SOURCE: | Submitted by WEEB-MD1 on behalf of PAEB |
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CONTENTS
Inventory report message
- INTRODUCTION
- SCOPE
- Functional definition
- Field of application
- Principles
- REFERENCES
- TERMS AND DEFINITIONS
- MESSAGE DEFINITION
- Data segment clarification
- Header section
- Detail section
- Data segment index (alphabetical sequence)
- Message structure
- Segment table
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For general information on UN standard message types see UN Trade Data Interchange Directory, UNTDID, Part 4, Section 2.6, UN/ECE UNSM General Introduction
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This message also occurs in the following versions of this standard:
D93A, D94A, D94B, D95A, D95B, D96A, D96B, D97A, D97B, D98A, D98B, D99A, D99B, D00A, D00B, D01A, D01B, D01C, D02A, D02B, D03A, D03B, D04A, D04B |
0. INTRODUCTION
This specification provides the definition of the Inventory report message (INVRPT) to be used in Electronic Data Interchange (EDI) between trading partners involved in administration, commerce and transport.
1. SCOPE
This paper provides the definition of the United Nations Standard Inventory Report Message to be used in Electronic Data Interchange between trading partners.
1.1. Functional Definition
A message specifying information relating to held inventories. The Inventory report message is intended to be used in either direction between trading partners.
1.2. Field of Application
The UN Standard Inventory Report Message may be applied for both national and international trade. It is based on universal commercial practice, and is not dependent on the type of business or industry.
1.3. Principles
The exchanged information will relate to inventories of raw materials, manufactured articles, or other stockable items, and can be exchanged between a manufacturer and distributor (wholesaler), or manufacturer and consignment holder, etc.
The message includes functionality to differentiate classes of inventory, and to permit financial valuation of inventories facilitating price protection claims, auditing, statutory declarations, etc.
The specified quantities relating to a product can indicate opening stock, closing stock, and goods movement (receipts or withdrawals) of held inventory, for a given time frame.
The specified quantities can relate directly to a product or package, and may be sub-detailed within different groups or classes, e.g., batch, age, valuation, location, etc.
For every specified quantity it is possible to indicate the relative package identifications of the physical units involved.
2. REFERENCES
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 1.
3. TERMS AND DEFINITIONS
See UNTDID, Part 4, Chapter 2.6 UN/ECE UNSM - General Introduction, Section 2.
4. MESSAGE DEFINITION
4.1. Data Segment Clarification
This section should be read in conjunction with the Branching Diagram and the Segment Table which indicate mandatory, conditional and repeating requirements.
The following guide-lines and principles apply to the whole message and are intended to facilitate the understanding and implementation of the message:
All specified dates/times should be in the format 'yymmdd' 'hhmm' unless all the parties involved in the transaction agree that there is a functional requirement for an alternative form. Periods should be specified as whole numbers representing the required period as indicated to the format qualifier (weeks, months, etc.).
Where a choice of code or text is given only the code element should be used wherever possible.
Conditional data that is not required in the message should not be included.
Care must be taken that the segment qualifier in dependent segments do not conflict with the segment qualifier of the trigger segment of the group.
4.1.1. Header section
Information to be provided in the Header section:
0010 | UNH, Message header
A service segment starting and uniquely identifying a message. The message type code for the Inventory report message is INVRPT. Note: Inventory report messages conforming to this document must contain the following data in segment UNH, composite S009:
0020 BGM, Beginning of message
A segment for unique identification of the Inventory Report document, name and its number. 0030 | DTM, Date/time/period
Date/time/period related to the whole message. The segment must be specified at least once to identify the date at which the inventory report was issued. 0040 Segment Group 1: RFF-DTMA group of segments giving references and where necessary, their dates relating to the whole message, e.g., a contract, dispatch advice number, etc. 0050 RFF, Reference
A segment for referencing documents relating to the whole inventory report message, e.g., a contract, dispatch advice number, etc. 0060 DTM, Date/time/period
Date/time/period as applied to the referred document. 0070 Segment Group 2: NAD-LOC-SG3-SG4A group of segments identifying names, addresses and locations relevant to the whole message. 0080 NAD, Name and address
A segment for identifying names and addresses and their functions relevant for the whole Inventory Report. Indications of the parties involved is recommended for the Inventory Report message. They are to be given in the NAD segment. It is recommended that where possible only the coded form of the party ID should be specified. 0090 | LOC, Place/location identification
A segment giving more specific location information in addition to the address specified in the NAD segment. 0100 Segment Group 3: RFF-DTMA group of segments giving references only relating to the specified party, rather than the whole message. 0110 | RFF, Reference
A segment for referencing documents and other numbers pertinent to the party identified in the NAD segment. 0120 DTM, Date/time/period
Date/time/period as applied to the referred document. 0130 Segment Group 4: CTA-COMA group of segments to identify person, function, department, and where appropriate numbers to which the communications should be directed. 0140 CTA, Contact information
A segment to identify person, function, department, to whom communications should be directed. 0150 COM, Communication contact
Identifying communication types and numbers for the entities specified in CTA, e.g., FAX, TELEX, telephone, etc. 0160 Segment Group 5: CUX-DTMA group of segments to indicate currencies used for financial evaluation. 0170 CUX, Currencies
A segment specifying currencies, and, if required, rates of exchange for the whole message, e.g., evaluation currency. 0180 DTM, Date/time/period
Date/time/period as applied to the currencies.
4.1.2. Detail section
Information to be provided in the Detail section:
0190 Segment group 6: CPS-SG7 A group of segments providing details of all package levels of the inventory report. This segment group provides the capability to give the hierarchical relationship. The group defines a local top-down packaging structure.
0200 CPS, Consignment packing sequence
A segment identifying the sequence in which packing has been done, e.g. handling unit (pallet), package (box). 0210 Segment Group 7: PAC-PCI-SG8A group of segments identifying packaging, marks and numbers, date and time information. 0220 PAC, Package
A segment specifying the number and type of packages. DE7224, number of packages must not be used. 0230 PCI, Package identification
A segment specifying markings and labels used on individual physical units (packages) described in the PAC Segment. 0240 Segment Group 8: QTY-GIN-DTMA group of segments providing package quantities with package identification and relevant date/time information. 0250 QTY, Quantity
A segment to provide quantity information suitably qualified for the packages referred to in the PAC Segment, e.g., opening quantity, closing quantity, adjustment quantity. This quantity segment may contain any number of packages. 0260 GIN, Goods identity number
A segment to provide serial-, batch-, label- or packaging number. These may be simple numbers or ranges of numbers. 0270 DTM, Date/time/period
Date/time period relevant to the package, e.g. production date, expiration date, etc. A group of segments providing detailed information on each line of the inventory report. 0290 | LIN, Line item
A segment identifying a specific line item in the inventory report. All other segments in the detail section refer to the line item. 0300 PIA, Additional product id
A segment to allow the transmission of additional product identification. 0310 | IMD, Item description
A segment for describing the item. 0320 | MEA, Measurements
A segment specifying physical measurements of the inventory item, either in original or packaged form. 0330 ALI, Additional information
A segment indicating that the line item is subject to special conditions due to origin custom preference or commercial factors. 0340 LOC, Place/location identification
A segment indicating details regarding specific place or location of the specified line item. 0350 DTM, Date/time/period
Date/time/period as applied to the line item. 0360 Segment Group 10: RFF-DTMA group of segments giving references only relating to the specified line item. 0370 RFF, Reference
A segment for referencing documents and other numbers pertinent to the line item. 0380 DTM, Date/time/period
Date/time/period as applied to the referred document. SG15 A group of segments providing quantity, and optionally package details, line item currencies and references. 0400 QTY, Quantity
A segment to provide quantity information, suitably qualified for the product referred to by the LIN segment, e.g., opening quantity, closing quantity, etc. 0410 INV, Inventory management related details
A segment identifying all the parameters required for a full stock activity report. 0420 GIN, Goods identity number
A segment to provide specific serial, batch or packaging numbers to which the specific quantity relates. These may be single numbers or ranges of numbers. 0430 LOC, Place/location identification
A segment indicating details regarding specific place or location of the quantity referred to in QTY. 0440 DTM, Date/time/period
Date/time/period as applied to the quantity. 0450 STS, Status
A segment giving transport status report, e.g., damaged, customs refusal and totally missing. 0460 Segment Group 12: NAD-LOCA segment group to identify the owner of the inventory. 0470 NAD, Name and address
A segment to identify the owner of the stock. 0480 LOC, Place/location identification
To identify a country/place/location/related location one/related location two. 0490 Segment Group 13: PRI-CUX-DTMA group of segments to provide price/cost/value information. 0500 PRI, Price details
A segment to provide the price/cost/value, suitable qualified. 0510 CUX, Currencies
A segment specifying currencies, and if required, rates of exchange, e.g., evaluation currency. 0520 DTM, Date/time/period
Date/time/period as applied to the currencies. 0530 Segment Group 14: RFF-DTMA group of segments giving references only relating to the specified quantity. 0540 RFF, Reference
A segment for referencing documents and other numbers pertinent to the quantity. 0550 DTM, Date/time/period
Date/time/period as applied to the referred document. 0560 Segment Group 15: CPS-SG16A group of segments providing details of all package levels item or quantity. This segment group provides the capability to give the hierarchical relationship. The group defines a logical top-down packaging structure. 0570 CPS, Consignment packing sequence
A segment identifying the sequence in which packing has been done, e.g., handling unit (pallet), package (box). A group of segments specifying the number and type of packages, identification of the packages and date/time information. 0590 PAC, Package
A segment specifying the number and type of packages (physical units and the physical type of packaging). 0600 MEA, Measurements
A segment specifying physical measurement of packages / physical units described in the PAC segment. 0610 QTY, Quantity
A segment to specify the quantity per package described in the PAC segment. If the QTY segment of Segment Group 16 is used, and if and only if, the next segment to be used is the QTY tigger of Segment Group 11 (i.e. with no intervening segments being used), then Segment Group 17 must be used before returning to Segment Group 11, in order to prevent segment collision. 0620 Segment Group 17: PCI-RFF-DTM-GINA segment group specifying markings, labels and packing. 0630 PCI, Package identification
A segment specifying markings and / or labels used on individual physical units (packages) described in the PAC segment. 0640 RFF, Reference
A segment for referencing the package identification e.g. master label number. 0650 DTM, Date/time/period
Date/time/period relevant to the package, e.g., production date, expiration date, etc. 0660 GIN, Goods identity number
A segment to provide serial, batch, label or packaging number. These may be simple numbers or ranges of numbers. 0670 UNT, Message trailer
A service segment ending a message, giving the total number of segments in the message and the control reference number of the message.
4.2. Data segment index (Alphabetical sequence by tag)
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ALI |
Additional information |
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BGM |
Beginning of message |
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COM |
Communication contact |
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CPS |
Consignment packing sequence |
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CTA |
Contact information |
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CUX |
Currencies |
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DTM |
Date/time/period |
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GIN |
Goods identity number |
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IMD |
Item description |
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INV |
Inventory management related details |
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LIN |
Line item |
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LOC |
Place/location identification |
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MEA |
Measurements |
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NAD |
Name and address |
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PAC |
Package |
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PCI |
Package identification |
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PIA |
Additional product id |
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PRI |
Price details |
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QTY |
Quantity |
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RFF |
Reference |
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STS |
Status |
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UNH |
Message header |
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UNT |
Message trailer |
4.3. Message structure
4.3.1. Segment table
| ├─UNH Message header | ×1 | (M) |
| ├─BGM Beginning of message | ×1 | (M) |
| ├─DTM Date/time/period | ×10 | (M) |
| ├─Segment Group 1 | ×10 | (C) |
| │─├─RFF Reference | ×1 | (M) |
| │─└─DTM Date/time/period | ×1 | (C) |
| ├─Segment Group 2 | ×20 | (C) |
| │─├─NAD Name and address | ×1 | (M) |
| │─├─LOC Place/location identification | ×5 | (C) |
| │─├─Segment Group 3 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×1 | (C) |
| │─└─Segment Group 4 | ×10 | (C) |
| │───├─CTA Contact information | ×1 | (M) |
| │───└─COM Communication contact | ×5 | (C) |
| ├─Segment Group 5 | ×5 | (C) |
| │─├─CUX Currencies | ×1 | (M) |
| │─└─DTM Date/time/period | ×1 | (C) |
| ├─Segment Group 6 | ×9999 | (C) |
| │─├─CPS Consignment packing sequence | ×1 | (M) |
| │─└─Segment Group 7 | ×999 | (C) |
| │───├─PAC Package | ×1 | (M) |
| │───├─PCI Package identification | ×1000 | (C) |
| │───└─Segment Group 8 | ×9999 | (C) |
| │─────├─QTY Quantity | ×1 | (M) |
| │─────├─GIN Goods identity number | ×9999 | (C) |
| │─────└─DTM Date/time/period | ×5 | (C) |
| ├─Segment Group 9 | ×9999 | (C) |
| │─├─LIN Line item | ×1 | (M) |
| │─├─PIA Additional product id | ×10 | (C) |
| │─├─IMD Item description | ×10 | (C) |
| │─├─MEA Measurements | ×10 | (C) |
| │─├─ALI Additional information | ×10 | (C) |
| │─├─LOC Place/location identification | ×5 | (C) |
| │─├─DTM Date/time/period | ×5 | (C) |
| │─├─Segment Group 10 | ×10 | (C) |
| │─│─├─RFF Reference | ×1 | (M) |
| │─│─└─DTM Date/time/period | ×1 | (C) |
| │─└─Segment Group 11 | ×9999 | (C) |
| │───├─QTY Quantity | ×1 | (M) |
| │───├─INV Inventory management related details | ×1 | (C) |
| │───├─GIN Goods identity number | ×9999 | (C) |
| │───├─LOC Place/location identification | ×5 | (C) |
| │───├─DTM Date/time/period | ×5 | (C) |
| │───├─STS Status | ×9 | (C) |
| │───├─Segment Group 12 | ×5 | (C) |
| │───│─├─NAD Name and address | ×1 | (M) |
| │───│─└─LOC Place/location identification | ×1 | (C) |
| │───├─Segment Group 13 | ×5 | (C) |
| │───│─├─PRI Price details | ×1 | (M) |
| │───│─├─CUX Currencies | ×1 | (C) |
| │───│─└─DTM Date/time/period | ×1 | (C) |
| │───├─Segment Group 14 | ×10 | (C) |
| │───│─├─RFF Reference | ×1 | (M) |
| │───│─└─DTM Date/time/period | ×1 | (C) |
| │───└─Segment Group 15 | ×9999 | (C) |
| │─────├─CPS Consignment packing sequence | ×1 | (M) |
| │─────└─Segment Group 16 | ×9999 | (C) |
| │───────├─PAC Package | ×1 | (M) |
| │───────├─MEA Measurements | ×10 | (C) |
| │───────├─QTY Quantity | ×10 | (C) |
| │───────└─Segment Group 17 | ×9999 | (C) |
| │─────────├─PCI Package identification | ×1 | (M) |
| │─────────├─RFF Reference | ×1 | (C) |
| │─────────├─DTM Date/time/period | ×5 | (C) |
| │─────────└─GIN Goods identity number | ×9999 | (C) |
| └─UNT Message trailer | ×1 | (M) |
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